8 Tips To Reduce Your Carbon Footprint

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1. Rationalise your office automation

There may no longer a need to buy and run individual printers, photocopiers, scanners and faxes.
A multifunctional device (MFD) can do it all for you. By consolidating your office equipment with an MFD, you can reduce your electricity costs, toner, waste materials and ultimately reduce your bottom line costs.
BIZCOM can help you through the consolidation process with an audit. With no obligation we’ll undertake a comprehensive print cost analysis of all the devices in your printing fleet, including copiers, printers, multifunctional devices, faxes, and inkjet printers. It only takes a few hours and includes a –

  • Site survey;
  • Software-based printing cost analysis;
  • Executive summary.

You’ll then be able to see where your money is going and we can assist you to identify solutions towards cutting your office automation budget while reducing your carbon footprint.

Products such as Papercut are a great investment. Papercut makes print management as easy and pain free as possible. From simple tracking and monitoring of print jobs, to integrating BYOD printing, deploying print queues, or implementing advanced custom job management, Papercut can be up and running in minutes.

Ask us about a free trial.

 

2. Reduce Paper Waste – Start printing on both sides of a sheet (Duplexing)

It’s simple but effective: set ‘duplex’ as your default preference for all your office printers and copiers.
By printing on both sides of a sheet you’ll reduce paper usage by as much as 50%.

3. Reduce Paper Waste – Prevent uncollected printouts

Everyone gets annoyed when they see uncollected and forgotten printouts on the office printer and MFD.
One way to prevent this is by using the Enhanced Locked Print (ELP) feature. ELP means that when a document is sent to print, it is stored on the printer and will not be printed until it is ‘unlocked’ by a user at the device.
Enter your User Code, or get your staff ultra-efficient by enabling them to release jobs with a simple proxy card swipe. ELP will not only reduce paper waste, but it will also increase your organisation’s security as well.

4. Reduce Paper Waste – Digitally archive documents

By using Document Control Technologies, you can minimise or negate the need to access actual paper documents.
Rather than reproducing and storing hard copies of documents, you scan them and use soft copies.
All records are archived electronically, alleviating the need to print and store paper documents, with the added advantage of having a fully searchable archive repository.
You can then offer your clients the option of receiving electronic invoices and statements.

5. Reduce Paper Waste – Use recycled or sustainable paper and recycle paper

Embark on an office policy to only use either recycled paper or paper that is certified as sustainable.
There are different certifications available, including the Sustainable Forestry Initiative (SFI), Forest Stewardship Council (FSC) Program for Endorsement of Forest Certification (PEFC) and ISO 14001.

Contract with a paper recycling service. Then embed paper recycling ‘wheely’ bins for each department and empower each employee with their own paper recycling box.

6. Reduce Power Use – Power Save mode

Make it a policy in your office to have every office printer on power save mode when it sits idle for 20 minutes.

7. Reduce Landfill – Toner and Consumable Products Recycling

By using various Consumables Recycling Programs such as Planet Arks program, you can be assured that 100% of toner cartridges, toner bottles, waste toner containers, photoconductor units, fuser units, maintenance kits and other consumable products used will be recycled, achieving a recycling ratio of 100%.

Simply register for a Collection Box to be sent to you. You can place consumables from any manufacturer’s facsimile machine, printer or photocopier for free collection.

8. Reduce Landfill – Machine Recycling

Once a BIZCOM supplied machine has reached the end of its usable life, we guarantee to recycle up to 95% of the component parts.
For us, recycling doesn’t just mean refurbishment, reuse, or sending machines to landfills in Asia.

We meet all of our Recycling obligations, both Legal and Moral.

Our free Machine Recycling Program provides our customers with the confidence that their BIZCOM supplied machines will be properly recycled.
Since its launch in 2002, we have successfully recycled over 180 tonnes of RICOH machines into re-useable materials.

Copiers are much like cars

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Why are COPIERS ARE MUCH LIKE CARS?

They all do the same things……….

 

Whilst all cars are designed to get you from A – B and all Copiers Copy, there are several other aspects that differ.
For example, before you purchase a car, you would be wise to consider some other factors that have a bearing on the overall costs over its life.

Things that can easily be overlooked are, who will service the car, how much does it cost to service, how much does it cost to run and of course, the quality and reputation of the Manufacturer.
All of these factors need to be considered and should have an overall effect in the decision process of your investment.
Copiers are the same as cars in that, they DO require regular servicing and they vary immensely in their running costs and there are quite a few manufacturers offering varying quality products.

A recent program on the ABC (The Checkout) identified that some inkjet printer ink works out to be $3,000 a litre.

Whilst most Copier Dealers offer Service Agreements, it is important to be aware of any Exclusions that may be in the Service Agreement but also the overall Quality of the Copier.
Surprisingly, Copiers of the same specifications that are made by different manufacturers, can vary in weight by as much as 30%.
The difference in weight can be attributed to the difference in the materials used in the manufacture of the Copier.
Whilst this hardly ever comes into the sales discussion, it could mean that the lighter weight Copier, may have a Plastic Chassis, Plastic Gears and Plastic other parts.
This could also mean, that the lighter Copier may be of inferior quality and prone to a lesser overall life than a good quality Copier.
Whilst repairs are generally covered under the Service Agreement (which is Optional), you need to consider any downtime and the Loss of Productivity to your Business and the inconvenience whilst the Copier is being repaired.

Another significant question should be “What will the life of the Copier be?”

You are making a significant investment in your Business, let it be the wisest one possible.

Amongst the different Brands, it is wise to consider the Options available with your Copier.

You are about to make an investment of between 3 -5 years, so it is important to consider what, if any options you require and plan for the future.
Options can include Faxing and finishing options such as Stapling, Punching and Booklet Finishing and of course the number of Paper Trays available.

When you are looking for a Copier, it is important to remember that if someone just happens to have the exact one you want in stock, it may not be a good thing for you.

It could be, that your potential purchase has been sitting on the shop floor for many months and hence in reality, it’s not really a new Copier is it?

Copiers should be “BUILT” with the various options you require as different from someone happening to have one in stock.
At BIZCOM, we order to your exact requirements. Whilst it only takes between 5 and 7 days to arrive, where the need arises we will loan you a Copier free of charge until your new Copier arrives.
The same applies should your Copier be out of operation for any length of time. We provide you a loan Copier at no extra cost to you.
All of this does come at a Price, but it’s important to remember that, Quality does come at a Price.

So, if you ever think about or mention CHEAP in the sales discussion, are you asking for a Cheaper Price, Cheaper Product, Cheaper Quality or Cheaper Quality of Service?

Something to ponder:

YOU CAN and WILL ONLY EVER GET WHAT YOU PAY FOR…….