“With Document Management Software, you can improve document processing with next-generation scanning, raising productivity by distributing, sharing and managing your documents digitally!”
Major Applications
- Preserve your business paper documents electronically in an organised file system;
- Automate paper-based processes;
- Secure scanning to protect confidential data and meet security policies and regulations;
- Cost reduction in overnight delivery, faxing, storage and document handling costs.
Features
- Scan hardcopy originals directly into digital document environments, including email and fax applications, network folders and archives and be able to retrieve them in an instant;
- Integrate files into industry-leading enterprise document management (EDM) systems, right from the MFD (Copier);
- Accommodate workflows in virtually any business environment. Track and capture invoices, purchase orders, job sheets and other critical documents in small businesses or large enterprises;
- Send incoming faxes directly to a network folder for digital distribution with built-in fax routing – without the need for a fax server.
Benefits
- Reduce the number of steps to complete a scanning job;
- Simple operation increases user acceptance and reduces errors;
- Conversion of paper documents into digital files, saves storage space and improves information flow;
- Routing documents electronically reduces or eliminates the cost of courier services and speeds delivery;
- Increases the Return on Investment (ROI) from networked MFDs (Copiers).
For Smaller offices:
Smaller offices too, can benefit from better document management and workflows, without the need for a dedicated server, documents can be quickly scanned and distributed digitally to multiple destinations, including network folders, email, fax and *Webdav enabled document repositories.
*Web Distributed Authoring and Versioning (WebDAV) is an extension of the Hypertext Transfer Protocol (HTTP) that facilitates collaboration between users in editing and managing documents and files stored on World Wide Web servers. A working group of the Internet Engineering Task Force (IETF) defined WebDAV in RFC 4918.
For Enterprise offices:
Document management Software for Servers offers advanced image processing, such as OCR (Optical Character Recognition) and extended PDF, for enterprise clients.
It can be further tailored to suit the size of your organisation, with two versions available.
- Business Server offers administration for several MFDs (Copiers),
- Enterpriser Server offers administration for larger networks supporting up to 750 MFDs (Copiers).
Card Authentication Package (CAP)
Card Authentication Packages and the Document Management Software combine to provide a secure method for controlling access to the scanning functions of your MFD (Copier). CAP integrates seamlessly with existing ID card security systems and utilises advanced card reading technology to control the users’ access to print, copy, scan, fax and document server functions on MFDs.
- Users authenticate with existing proximity cards for simplified access;
- Improves security and workflow efficiency with scanning processes based on card credentials – card credentials also control access to the scanning and routing features of the Document Management Software;
- Simplifies the authentication method with fast and secure ‘swipe-and-go’ ID Card Authentication process;
Integrates seamlessly and leverages your existing ID card security system.